RPA Use Case

Human Resources (HR)

HR departments perform the repetitive and data-heavy tasks which are essential to employee experience and organization productivity. Robotiproc has provided RPA solutions, which will allow HR teams to alleviate administrative burden, increase accuracy, and improve service delivery to employees through intelligent automation.

1. Employee Onboarding

🔴 Problem: New hires need to get ready for their first day but HR will still have manual onboarding tasks—data entry, account setup, document collection—that in turn inhibits the new hire readiness timeline.

🔷 RPA Solution: Bots update HRIS with employee data, set-up access with IT, personalized benefits enrollment, through automated onboarding checklists.

📈 Impact: Saved time of 60-80% per hire; with a consistent and scalable experience for all hires.

2. Payroll Processing

🔴 Problem: Payroll is tedious to verify and the combination of consolidating timesheets, leave data, and other adjustments into the final payroll calculation leads to human error and time-consuming processes.

🔷 RPA Solution: Bots automate to collect timesheet data, validating with payroll rules, and populated records to payroll systems.

📈 Impact: Increases accuracy, decreases processing time and ensures on-time payroll submission.

3. Recruitment & Resume Screening

🔴 Problem: Recruiters are wasting time reviewing and filtering resumes for each job posting which can lead to delays that isn’t useful to anyone.

🔷 RPA Solution: Bots check resumes for required credentials, match job qualifications, and rank candidates using validated records.

📈 Impact: Decreases resume screening time, increases business process consistency, and reduces time-to-hire.

4. Employee Data Management

🔴 Problem: HR is spending valuable time to update and maintain employee records across different systems.

🔷 RPA Solution: Bots sync employee data across HRIS, payroll, benefits, and compliance systems.

📈 Impact: Improves data integrity, reduces duplicate or outdated records.

5. Offboarding & Exit Management

🔴 Problem: Offboarding processes involve multiple departments and manual coordination.

🔷 RPA Solution: Bots automate exit documentation, IT deprovisioning, payroll finalization, and benefits notifications.

📈 Impact: Provides assurance of compliance, increases offboarding speed, and reduces security risks.