RPA Case

Education (Higher Ed & K–12 Admin)

Introduction

Educational organizations are experiencing increasing administrative pressures. A few of these include admissions and enrollment processing, student services, compliance, reporting, and more. Robotiproc’s RPA solutions can help support educational institutions in streamlining their processes and service delivery, minimizing manual repetitive work related to administration and most importantly, improving student experience.

1. Student Admissions Processing

🔴 Problem: Staff spend many hours on a yearly basis reviewing applications, validating documents, and updating the admissions system.

🔷 RPA Solution:  Bots can assist by extracting application data, verifying transcripts and scores, and entering into the student information system (SIS).

📈 Impact: Reduced time to process and respond to applicants.

2. Course Registration and Scheduling

🔴 Problem: Full-time staff need to manage caps on class sizes, manage class changes, and update the schedule; all these situations can take time and resources.

🔷 RPA Solution:  Bots can help process schedule changes, provide updates to class rosters, and notify students of schedule changes.

📈 Impact: Provides more accuracy, minimizes enrollments errors, and saves time for registrar staff.

3. Financial Aid and Fee Reconciliation

🔴 Problem: Checking to see if students are eligible for aid, reconciling payments from different systems, and processing records is tedious and error-prone.

🔷 RPA Solution: Bots can act to validate aid data, cross-reference payment documentation, and update records in ERP or SIS.

📈 Impact: Records can be reconciled in a timely manner, and audit compliance can be improved.

4. Attendance and Performance Monitoring

🔴 Problem: Compiling and processing student attendance or performance data from a variety of data sources can take a lot of time.

🔷 RPA Solution:  Bots pull data from LMS or classroom apps and populate performance dashboards or compliance logs.

📈 Impact: Creates quicker visibility into interventions and reporting.

5. HR and Staff Onboarding

🔴 Problem: School districts and universities process a lot of onboarding for adjuncts, teachers, and staff.

🔷 RPA Solution:  Bots can automate checks for background screening, create accounts, set payroll accounts, register in compliance training.

📈 Impact: Speed up onboarding and improve consistent data between systems.